Compliance with Applicable UMDNJ Policies, Procedures, Codes and Other Forms of Guidance and Avoidance of Conflicts of Interest
Policies and procedures for UMDNJ and our Operating Units are designed to guide our everyday job activities and to give persons a clear understanding of expectations for work-related behavior. Persons are expected to seek clarification of a policy, procedure or other directive which they believe is unclear, outdated, or at odds with UMDNJ or Operating Unit objectives or applicable laws or regulations.
It is not acceptable for persons to ignore or disobey policies with which he or she may disagree. In addition, persons are expected to keep current with updates and revisions to UMDNJ and Operating Unit policies and procedures.
Some persons must also comply with all ethical codes or standards of their professions or disciplines. They are expected to comply with those codes and standards, in addition to complying with all applicable UMDNJ policies and procedures.
Persons must comply with specific and/or specialized codes of conduct developed by UMDNJ, such as the Financial Aid Code of Conduct, the Codes of Conduct for Research or Codes of Conduct for specific departments.
UMDNJ persons are expected to devote primary professional allegiance to UMDNJ and to the missions of teaching, patient care, research and public service. Outside employment must not interfere with UMDNJ duties and must be disclosed to and approved by UMDNJ on an annual basis before such outside employment is accepted. Outside professional activities, personal financial interests, or acceptance of benefits from third parties can create actual or perceived conflicts between UMDNJ's mission and an individual's private interests, and UMDNJ persons are expected to disclose them in compliance with applicable conflict of interest laws, regulations and policies.
Practices such as accepting from industry small gifts or pharmaceutical samples; support for resident/continuing medical education; funds for physician travel, speakers’ bureaus, ghostwriting, consulting; and clinical trials and research contracts may pose challenges to professional or business ethics, especially in an academic health center environment. To avoid the appearance of or actual impropriety and to ensure that healthcare professionals always put the best interests of their patients first, avoid bias in decision-making, and adhere to the principles of scientific integrity, UMDNJ persons shall truthfully and accurately provide disclosures to UMDNJ and to patients regarding industry relationships to ensure that those relationships between faculty and industry are at arm’s length.
In all such matters, UMDNJ persons are expected to take appropriate steps, including consultation with the UMDNJ Ethics Liaison Officer if issues are unclear, to avoid both conflicts of interest and the appearance of such conflicts. Questions involving scholarly, academic and research activities may also be referred to the Academic Affairs office and/or the Research Office, for appropriate advice.